Choosing your tools and technology

How to set up your business without expensive monthly subscriptions.

When building a digital product empire, it is easy to fall into the trap of "shiny object syndrome"—signing up for dozens of expensive software subscriptions before you've even made your first sale. For many beginners, these tools are unnecessary and can eat up your profit margins before you've even started. The key to a successful launch is choosing a lean tech stack that is either free or low-cost, allowing you to stay profitable from day one. This chapter will guide you through the specific tools you need for creation, hosting, and scaling.

Avoiding the "All-in-One" Trap

Many gurus will tell you to sign up for platforms like Teachable or Kajabi, which can cost $100 to $200 per month. While these are great for established businesses, they are a burden for a startup. Your goal should be to use the "best-of-breed" tools that offer generous free tiers. This allows you to scale your costs only as your revenue grows.

Tools for creation: High-quality, low cost

You don't need the Adobe Creative Cloud suite to create professional-grade digital assets. Modern web tools have made design accessible to everyone.

  • Design and Layout: Canva is the undisputed king of entry-level design. For more technical assets like UI kits or app icons, Figma offers a powerful free tier. If you want a clean, minimalist look for your ebook, simply write in Notion and export the page as a high-quality PDF.
  • Video and Screen Recording: For training videos and courses, use OBS Studio. It is open-source, free, and used by professional streamers worldwide. For quick screen shares and asynchronous feedback, Loom is an essential tool for your workflow.
  • Copywriting: Use AI assistants like Claude or ChatGPT to help draft your sales pages and product descriptions. They can help you overcome "blank page syndrome" and structure your arguments more effectively.

Hosting and Delivery: The Merchant of Record (MoR)

Once your product is built, you need a way to sell it. Choosing a platform that acts as a "Merchant of Record" (MoR) is the smartest move you can make as a global entrepreneur. An MoR like Gumroad or Lemon Squeezy handles all the complex tax compliance, VAT collection, and payment security for you.

  • Gumroad: Perfect for your first launch. There are no monthly fees; they only take a percentage of your sales. Their interface is simple, and they have a built-in "Discovery" marketplace that can help you get seen by new customers.
  • Lemon Squeezy: A modern, sleek alternative to Gumroad. They excel at managing "subscriptions" and have a very developer-friendly API if you eventually want to build your own custom storefront.
  • Stan Store: If your primary marketing channel is a social media platform like TikTok or Instagram, Stan Store is built specifically for "Link in Bio" conversions.

Operations and Automation: The "Silent" Workforce

As your business scales, you want your tools to talk to each other without your manual intervention. This is where automation platforms like Zapier or Make.com come in.

For example, you can set up a "Zap" so that every time someone buys a product on Gumroad:

  1. Their email is automatically added to your ConvertKit newsletter list.
  2. They are tagged as a "Customer" in your CRM.
  3. A "Welcome" email is sent to them with their login credentials or a bonus resource.

This "silent workforce" ensures that your business can handle 1,000 customers just as easily as it handles one, freeing you up to focus on your next product or marketing strategy.

Guidelines for CHOOSING your tech stack

When evaluating any new tool, follow these three iron-clad rules:

  1. Start with the Free Tier: If a tool doesn't have a free version, look for one that does. Only upgrade once the tool is directly responsible for generating profit.
  2. Merchant of Record is Mandatory: Unless you want to hire an international tax lawyer, do not host your own payment processing (like Stripe) until you are doing over $10k/month in revenue.
  3. Simplicity Over Sophistication: A simple ebook on a Gumroad page will always beat a complex, unfinished course on a custom-coded website.

Summary Checklist: Your Lean Stack

To get started today, sign up for these four foundational accounts:

  • Creation: Canva or Notion (Free).
  • Storefront: Gumroad or Lemon Squeezy (Pay-as-you-go).
  • Email: ConvertKit (Free up to 1,000 subscribers).
  • Social Presence: A "Link in Bio" tool (like Linktree).

In the next chapter, we will discuss the 5-hour build method—how to use these tools to take your idea to market in a single afternoon.


Further Reading

Important Disclaimer

The information in this guide is for educational purposes and is not financial or legal advice. Investing in assets carries risk, and you could lose money.

Please do your own research and speak with a professional before making any financial decisions. PassiveSpark is not responsible for any losses that result from following this content.

Choosing your tools and technology